Propose an event

The Society’s professional events team will manage all logistical and operational aspects of the event. This will include, but is not limited to:

• Venue selection, all catering, audio visual and other suppliers as needed

• Dates – to avoid competing events and fit with the events programme

• Set and manage the budget, registration fees (which will include discounts for Society members) and manage all financial transactions

• Sign all contracts, arrange CPD application and public liability insurance

• Create all marketing materials and promote the meeting through various media  

• Manage invited speaker registration, abstract submission and delegate registrations

• Accommodation for invited speakers and options for delegates (if appropriate)

• Sponsors and exhibitors

• Onsite management of the event, including set-up, registration, and all onsite logistics

• Manage all post-event review, including evaluation, communication, budgets, and data management 

The Biochemical Society is responsible for all elements affecting the budget; the Scientific Programme Committee is responsible for the scientific content of the event.

When proposing a Biochemical Society event, you agree to:

• Programme requirements:
  • Max 1 invited speaker per session (max 4 per day)
  • Max 2 nights for scientific meetings, max 3 nights for Harden Conferences
  • Diverse and balanced programme of invited speakers
  • Inclusion of Award speaker(s), if the subject are is deemed suitable/appropriate by the Grants and Awards Manager
  • Opportunities for students and ECRs beyond Oral Communications and Poster presentations
• Abide by all relevant Society policies such as:
  • Anonymous review of abstracts
  • Events Code of Conduct
  • Equity, Diversity and Inclusion (EDI) in Society events statement
• The Biochemical Society managing all logistical and operational aspects of the event
• Not place yourself under any financial (or other) obligation to an outside individual or organisation that might influence you in the performance of your duties
• Conduct yourself in a manner that does not damage or undermine the reputation of the Biochemical Society or its staff, individually or collectively
• Adhere to relevant Data Protection and Privacy regulation/legislation under guidance from the Conference Office